Why digitize the HR process?

Do you regularly hear about the digitalization of business? The trend is also affecting HR! And yet, only a minority of VSEs in France are interested in digitizing their processes related to human resources.

Why is it a good idea to take an interest in it? This is what we invite you to discover in this article.

We start by defining the concept, its scope and its main challenge: the low appetite of SMEs in France for the digitalization of their HR actions.

Then we give you the main advantages (and there are many) to digitize your HR, and finally, we help you to identify and overcome obstacles to move forward effectively.

What is HR digitalization?

Definition

Digitizing your HR processes consists in using digital technologies to carry out the main HR missions of your company.

It is about integrating IT tools and systems into the processes of:

• recruitment ;
• training ;
• payroll ;
• leave management and absences;
• employee performance management.
• iT management

This strategy should not be underestimated. Indeed, today, Businesses that digitize their HR processes are becoming more competitive, via the numerous associated advantages.

Perimeter

Here are examples of actions that can be digitized as part of this approach:

• managing and sending pay slips;
• the management of personnel files (reminder of dates of medical visits, deadlines for mandatory training, etc.);
• automation and the generation of HR KPIs;
• recruitment campaigns;
• the sending of employment contracts.

The challenge: low HR digitalization in French VSEs

A study carried out by Wise with OpinionWay shows the following statistics:

Be careful, however, because the study has a significant bias: it was mainly SMEs who responded to it. In larger companies, SMEs and large groups, there is no other solution than to integrate HR digitalization into practices. Manually managing thousands of employees would be impossible (or very expensive)!

But why deprive yourself of the digitalization of your HR actions when you are a small business? After all, the approach offers numerous benefits and is accessible!

What are the advantages of HR digitalization?

Time and efficiency savings

Human resource management processes are often long and tedious.

With the digitalization of HR, you automate them, with the advantages of saving your team time and increasing their productivity.

Cost reduction

The digitalization of HR makes it possible to reduce the costs associated with the management of human resources, in particular those related to:

• to the processing of employee requests;
• payroll management;
• and leave management.

Streamlining internal communication

Digitize also improves communication between your HR department and your employees, especially in a context of work in Remote, or a multi-site company with a centralized HR department at the head office.

Moreover, let's not forget that paper and Excel files can be lost and a source of errors!

Improving the employee experience

Many HR tasks are repetitive and uninteresting., such as, for example, the management of requests for paid leave. Whereas with an online dashboard, your employees are autonomous and your HR department saves a lot of time.

This improves the employee experience, which becomes more autonomous and independent. And by the way, this makes life easier for your HR team, thus boosting their motivation and productivity. She can also focus on tasks with higher added value.

Your employees can also more easily access information about their collaboration with the company, and take advantage of numerous online HR services.

Securing and better management of HR data

The digitalization of HR also allows to store and manage employee data and information more effectively.

The information is always up to date and you get an overview of employee information.

Finally, digitalization brings a higher level of security of exchanges and data, as well as compliance with the provisions of the RGPD.

Generating a ripple effect towards more digital HR practices

Thanks to digitalization and the increase in skills in this subject in your HR department, you also benefit from a easier implementation of more advanced practices, such as the automatic sorting of CVs during the recruitment phase (which is associated with significant time savings).

La HR programmatic is also among the technologies of the future: it allows you to broadcast your job offers automatically, while offering a personalized offer to each targeted candidate.

Your process for approaching candidates is thus automated from A to Z:

• identification of candidates;
• qualification of CVs;
• dissemination and optimization of recruitment campaigns.

What are the limits to HR digitalization?

According to a study carried out by Infopro Digital Études for Sopra HR Software and L'Usine Digitale, companies encounter the following problems in the context of the digitalization of their HR:

Let's go through these main obstacles, in order to help you overcome them more easily!

Risk of dehumanization

The first risk, which is a source of resistance on the part of teams, is that of dehumanizing human resources management processes.

Some employees may indeed feel excluded and disconnected from their company when they are deprived of the opportunity to interact with people to solve their problems and requests.

The solution is to:

• identify these sensitive people, as soon as new technologies are implemented;
• In order to Offer them personalized training and follow-up ;
• while providing them, if necessary, with promptings or encouragement to adapt to new processes.

Financial cost of digitalization

Another common problem? The financial cost of HRIS tools.

Here, the objective is to value the savings that can be achieved through the use of these new technologies. In most businesses, the return on investment is fast!

However, this cost becomes a real problem when the tool selected is not adapted to the real needs of your business. To remove this brake, remember to analyze your expectations prior to your selection of a technological solution.

Need for technical skills and training

Finally, digitizing your HR requires training your teams to provide them with the necessary technical skills.

To do this, you can take the following approach:

• Achieve a State of play of skills of your team;
• In order to precisely target training needs ;
• deploy the required training, by providing regular reminders;
• and integrate these training courses into your processesOnboarding new employees.

Digitize your IT fleet management

Who says digitization of HR processes, says digitization of its IT fleet management. Rzilient supports you via its SaaS platform on your fleet management thanks to

• an intelligent inventory that allows you to link your employees and your equipment.
• simplified on/offboarding.
• remote management of equipment...

The goal is to save you organization, time and money 🙌

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